By: Katherine Muniz Jul 12, 2016

New on FingerCheck360: Paperless W-9 Forms When Adding Independent Contractors

If you’re using FingerCheck360, you know that our paperless employee onboarding module is one of our strongest features.

Not only do we make it easy to set your employees up within our system, we also collect the tax information needed to determine employee withholding and automatically create W-4 forms. 

Now, you can add independent contractors to FingerCheck360, and as they complete the onboarding process, have W-9 forms automatically created.

Previously, while you could add an independent contractor to payroll, we did not offer the W-9 form.

Now that we have integrated this step, your obligation to oversee the completion of this vital tax form is essentially made effortless!W-9 Form

How does it work?

Add a new contractor and indicate the Tax Type as 1099M or 1099R during the first step of the onboarding process, and send them an email to onboard themselves.

Once the contractor accepts your invitation to self-onboard, the Tax Details (W-9) step will require them to choose a Federal Tax Classification and then digitally sign it.

Just like on the actual W-9, this will confirm that the TIN (Taxpayer Identification Number) they are giving is correct, that they are not subject to backup withholding, and that they are a U.S. citizen or other U.S. person.

Once they are finished, a signed W-9 form will be electronically generated and stored for your records. You can always view the W-9 by simply going to the “Employee Profile,” open the “HR Menu,” and click on “Documents.”

There you will be able to view the W-9. If you’d like to view the independent contractor onboarding process with step-by-step screenshots and GIFs, see our corresponding help desk guide

We know that quickly getting your workers onboard your team is your priority, which is why we continually review our employee onboarding module in order to make it as functional as possible.

We are excited that we can now take care of the tax compliance for your independent contractors in addition to your employees. Please give us any feedback you have by leaving a comment or emailing us at info@fingercheck.com.

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Katherine is a New York-based digital writer who joined Fingercheck in 2015. She promotes Fingercheck through the power of the written word. She graduated from Fordham University with a B.A. in Communications and Media Studies with a focus on Journalism. Connect with her on LinkedIn

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