5 tips for strong welcome letters

By Fingercheck Marketing
May 23, 2023

Attracting and retaining top talent is every employer’s goal. 

But if new employees are not properly onboarded and nurtured from Day 1, their perception of the company can change and that can lead to high turnover rates. Studies show 33% of new employees quit within the first three months. Many of those new hires cite a poor onboarding experience as the reason.

The good news is you can give your new hires a great first experience by sending them a personalized and exciting welcome letter. And the great news is that we can help with our advanced onboarding solution. 

Writing an employee welcome letter might seem simple, but there are subtle nuances to consider, such as how you talk about the company and keeping your message clear and brief. In this guide, we’ll share some handy tips to help you write an amazing welcome letter.

1. Outline the letter

The outline maps out all the necessary information for the welcome letter. Because welcome letters are relatively short, your outline should be a simple list that highlights the main points it will cover. 

2. Introduce yourself

Start by telling the new hires who you are and what you do. 

Describe your role within the company and mention that they likely will interact with you from time to time once they start working. Provide your contact details at the beginning or at the end of the letter, so the employee can follow up with questions later if needed. 

Introducing yourself also helps new employees know that they’re interacting with a real human being rather than a bot or an automated email message. 

3. Show your excitement

Starting a new job is exciting. Don’t skip over that excitement and jump right into company info or what the new hire should expect once they start working. Instead, start your letter with a spirit of gratitude and congratulate them for becoming the newest members of your team. 

4. Talk about your company

Include a brief statement about the company and show it in a positive light. 

What makes it stand out from the competition? What will new hires gain by working with your company? Talk about the culture they’re joining and the mission they will be contributing to. You want to make new hires feel that they’re a part of something bigger than themselves. 

5. Personalize as needed

Welcome emails can feel like spam, especially if they’re addressed to a group of candidates who were accepted for a particular role. 

Personalizing the letter can make the new hires feel special.

So how do you personalize it? Start by mentioning their full name at the beginning. Instead of addressing them as a team, address them by their individual names. Mention the skills that made each of them stand out and what is expected of them. 

Automate your onboarding with Fingercheck

We know how challenging and time-consuming finding the perfect candidate for your business can be. That’s why we designed Advanced Onboarding by Fingercheck to automate and streamline the employee onboarding process. 

Our solution provides a simple, professional onboarding experience. Federal and state forms and direct deposit information is automatically populated, eliminating paperwork and reducing errors and audit risks. 

Without Fingercheck, it would take about 90 minutes to onboard an employee, with an average error rate of 12%. Our employee onboarding software saves you time, allowing you and your new hires to hit the ground running without having to worry about errors. 

Want to give it a try? Contact us today, and we’ll be glad to walk you through the process and the many features and benefits that Advanced Onboarding by Fingercheck can bring to your business. 

Table of Contents

Work smarter, not harder

Automate your payroll and HR systems with Fingercheck today!

Stay in the loop

Subscribe to our blog to stay updated on the latest Fingercheck updates, industry news, payroll, employee management tools, and HR tips.

This field is for validation purposes and should be left unchanged.
Shopping Cart
Scroll to Top