By: Katherine Muniz Mar 17, 2015

Timekeeping Records by Law

While the Federal government allows employers to use any timekeeping method they choose, having employees document their own hours or appointing one employee as the company-wide timekeeper isn’t necessarily a very secure or reliable method of time tracking.

As a business owner, it is important that you keep verified and accurate records of time worked in order to ensure your employees are being paid properly and that you are not under or overpaying them.

According to federal law, employers are required to retain specific records containing personal information, timekeeping data, and payroll information.

Records on which wage computations are based should be retained for two years, i.e., time cards and piece work tickets, wage rate tables, work and time schedules, and records of additions to or deductions from wages.”

Additionally, state laws may have further stipulations on the length of time records are required to be kept.

Employers are typically faced with the hassle of storing these documents within their business place or a central records office, but they needn’t be.

Web-based services, such as FingerCheck’s time attendance software, can eliminate the burdensome paperwork associated with traditional time cards and provide a secure portal for your time attendance data which you can access at all times. 

Our servers keep data stored for seven years so you can comply with local labor laws that may require you to keep records for longer, which means no worrying about upkeep.

FingerCheck not only records time as required by law, it also keeps track of breaks, meals, and rest periods so you can look back on your employees’ wages and view their earnings according to pay type.

Above that, FingerCheck also keeps track of all the job costing your employees select while doing their jobs so you can run detailed reports. For instance, if you want to see at the end of the year how many hours my company logged at a specific job site for billing purposes, you can easily do that.

You can also keep track of all the edits that are made to your data using our audit trail which logs every change made so you can reference it in the future. If you implement time rounding, FingerCheck keeps track of straight time and rounded punches so you have all the data you need if ever a dispute comes up.

Finally, FingerCheck flags exceptions on your employee punching so you can keep an eye on your employees’ punching patterns and run reports to display any data you may be interested in. For instance, if you want to run a report over the past five years to see how many times one employee came late, you can easily do so.

FingerCheck makes timekeeping simple so you can feel confident you are complying with state and federal labor laws. All the tools you need you can find within our system.

Have a question or request? Call Tech Support at 1-800-610-9501 today to inquire as to whether there are any features you’ve been missing out on. 

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Katherine is a New York-based digital writer who joined Fingercheck in 2015. She promotes Fingercheck through the power of the written word. She graduated from Fordham University with a B.A. in Communications and Media Studies with a focus on Journalism. Connect with her on LinkedIn

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